**Managing The La Raza Email Account:  You will be responsible for checking the La Raza email account at least 5 times a week, and you are directly responsible for managing the La Raza Facebook account and should check for notes as often as possible. 

Drafting and Proofing Emails: You will also be expected to draft professional emails for distribution through our email list-serve.  Spelling and grammatical errors are unacceptable and reflect poorly on our organization.  Additionally, you will also be responsible for forwarding emails from other Exec members through the email distribution list.  Remember, keep emails to a minimum.  You should average around 1 email every 10-14 days through our list-serves, including our email and Facebook List Serves.  Please note, whatever email you send via our email distribution list, you should send the same message through facebook.  This maximizes our chances of hitting our targeted audience.

Sending Event Reminders:  Send event reminders approximately 1 week before the event - so that people will mark it on their calendars, and then again the day before the event - to remind everyone to come out.  If the event is off campus, coordinate with the Programming Officer to find out who is driving, where everyone needs to meet, and times of departure and return.  Reminders with clear information on meet-up location, departure times and return times are very important and can make or break a program or event - especially those off campus.  You'll find that most people would like to participate in events - just make it easy for them.  Make sure emails and flyers have clear and accurate information.  Provide a phone number - either your number, your assistant's or the Programming Director's, so that if people have trouble or get lost, they can call for help.  Finally, if an event is off campus, print out directions for each car that is driving, and make sure that the cars have each others' cell phone numbers.  Keep All Events ORGANIZED and you will continue to keep La Raza the great organization that it is.

**Reserving Meeting Space:  One the Board identifies the semester's meeting dates and time, it is up to you to reserve the space.  You can reserve rooms, kiosks, and other materials and spaces for La Raza by going to the online forms provided by the Activities and Programs Office.  Please note, that if the Executive Board elects to have Executive Meetings in the Christiana Commons, you will need to reserve meeting room A in person at the Christiana Common's Front Desk.

**Appointing Officers:  According to our constitution, you are responsible for appointing the Webmaster(s), Historian(s), and if you deem necessary, the Liaison to the NCLR.  Please fill these positions as soon as possible with quality La Raza members.

**Meeting Minutes:  The Vice President of Administration is responsible for taking meeting minutes, typing them and emailing them to the Board before the next meeting.  Minutes from previous meetings are to be reviewed and approved by the Board's vote at the beginning of each Executive Meeting.

**Registration Packets: The link to the registration packets can be found here. The VP of Administration may need to complete a start of the year packet, mid-year packet, and end of the year packet.  Check with the Activities and Programs Office at the beginning of the semester to determine which of the documents will you need to submit.  Failure to comply with this could lead to the University Dissolving La Raza - don't give them a reason to!!

**Activities Night:  The Vice President of Administration is also responsible for reserving La Raza space at each Activities night hosted by the Activities and Programs Office.  Additionally, the VP of Administration is responsible for getting all Presentation Boards and other Activities Night resources, including flyers, awards, handbills (mini-flyers) and photo albums to the table La Raza reserves for Activities Night.

**Alumni Affairs:  As the Vice President of Administration, it is your responsibility to get the information of all graduating La Raza members.  Secure their name, degree, phone number, perm address and their post undergraduate plans.  This is important because La Raza's Alumni are important contributors to the strength of the organization.  With permission from the graduate, coordinate with the webmaster and post the names and significant undergraduate accomplishments of the La Raza Alumni on our site.

**Recruiting Assistants - As an Executive Board Officer, it is your responsibility to recruit several assistants - preferably freshmen and sophomores.  La Raza places an emphasis on pulling each other up and passing the torch.  Assistants will not only give the next generation of Latino leaders at the University of Delaware a sense of ownership of the organization, but their insight and assistance will make your job much easier while simultaneously strengthening our organization and ensuring its healthy longevity.

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a. Recording and maintaining records of the Campus Alliance de La Raza’s meetings and events 
b. Recording and submitting official minutes to the organization via email 
c. Recording attendance at all Meetings and Events 
d. Monitoring The Campus Alliance de La Raza’s email account 
e. Keeping a master e-Mail/address list of all members and alumni 
f. Receiving all submitted nominations and motions to nominate, remove, or commend an officer/member 
g. Acting as the Custodian of all records 
h. Updating the Campus Alliance de La Raza’s Constitution every year 
i.  Annually Re-Registering the CALR With The University of Delaware 
j. Annually Re-Registering the CALR With The National Council de La Raza
k. Appointing the CALR Historian(s), Public Relations Officer(s), Webmaster, NCLR Representative 

For any additional guidelines or advice, please feel free to contact La Raza Alumni, Past Presidents, or the Board of Directors of La Raza In Action.  Once again, congratulations on your accomplishments and please, call on the Alumni for support if and when you need it.

Es La Verdad - En La Union Esta La Fuerza !!  - The Campus Alliance of La Raza